Bid Production

The Bid Production – or Writing – Process sits within the larger bid process and typically runs parallel with numerous other workstreams and activities. This process is typically delegated to an Assistant Project Manager and runs as a mini-project in its own right.

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Typical bid process
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Osirix makes use of a suite of templates to assist Subject Matter Experts in developing and writing their written responses with a suite of production templates.

We assist with:

Developing long lead research and top level strategy, including use of SWOT and PESTEL (Image 01)

Development and evaluation of options

Development of storyboards, response drafting, review and approval

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Following ITT release

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Mapping and tracking client requirements (from PQQ/ITT)

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ITT Page Turn meeting and review of storyboards

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Drafting of responses

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Business case development and approval process of proposals

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Review, approval and sign off of all responses and ITT deliverables

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Process details
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Osirix Consulting, 2021.

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Situation Analysis and Storyboarding

Our process includes storyboarding, which:

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Collates ideas into a consistent structured format

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Makes ideas visible to others across the bid team

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Helps identify gaps or where there is a need for further research

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Illustrates how well the question has been answered

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Enables early feedback from the team before going too far

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Enables identification of the connections (or inconsistencies), and interdependencies between different plans

This ensures that each response has a comprehensive situational analysis resulting in an agreed set of issues and opportunities the sub-plan needs to address, often including a list of possible initiatives to address those issues and opportunities will have been created. All storyboards and agreed initiatives are reviewed and signed off.

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Initiative Identification and Business Case Development

An initiative is something that delivers an output, such as:

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Generates more revenue

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Delivers a cost saving

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Delivers more profit or economic benefit

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Directly responds to an ITT requirement to operate the business differently

They take the form of an input, such as:

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A tangible investment (new equipment, investment package or additional resources)

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An intangible investment (pricing schemes, different ways of working or organisational changes)

Initiatives are created by assessing the Opportunities and Threats to develop initial ideas, which then feed into Gateway Reviews.
Business Case Development and Gateway Review Process
Once initiatives have been option tested and defined, they enter into Business Case Development in preparation for Gateway Review. This process ensures that:
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Initiatives support wider bid objectives, bid vision and strategy

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Evaluate the business case on a benefit-cost basis, requiring clear evidence required of where the cost base has come from

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Assess the deliverability and risks

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Validate the cost and revenue assumptions

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Make decisions or ratify recommendations for options – one option must be proposed/agreed to take forward to financial model runs

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Review initiatives for consistency

Response Drafting

Aligned with the EFQM RADAR approach, our ‘plan-on-a-page’ approach ensures that each response provides a clear and concise snapshot of all proposals, including:

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Key outcomes and headlines

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Summary of current situation

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Alignment to stakeholder aspirations

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What we will do – summary of initiatives/proposals

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How it meets the bid vision

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Risks and dependencies

It enables fast sign off and approval from Directors before creating the response template and structure. Each response is allocated a primary reviewer, secondary reviewer and a bid writer. The reviewers will be available on a continual basis to act as a guiding hand and provide periodic or ad hoc reviews as required.
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Benefits of our approach

Control

Responses are delivered in a controlled and timely manner, enabling Subject Matter Experts to develop and refine their proposals

RADAR Principles

Follows the Results-Approach-Deployment-Assessment-Refinement structure, which provides evaluators with all the proposals and evidence needed to score highly

Content Development

Our evolutionary approach ensures that all written content is re-used and expanded upon – saving time and money

Credibility

Evidence is identified and captured early and structured to achieve maximum scores within the RADAR framework

Client Requirements

All client requirements are captured, answered and mapped, to provide traceability and facilitate evaluation

Risk Assessment

Ensuring that risks and opportunities are captured, assessed and mitigated and are supported by strong evidence

Quality

Responses are regularly reviewed throughout the production process, to ensure client requirements are being met and robust evidence is included

Evaluation

Evaluation is undertaken with tools used by real evaluators, to ensure proposals withstand the criteria imposed in the evaluation process

Traceability

Responses to client requirements are mapped throughout the process, proving traceability and assurance throughout the process

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